Documentation is any document that can be retrieved or reviewed at a later date. This includes records created on paper or in physical form, as well as those that are recorded digitally by using computer programs, such as spreadsheets, word processors and image editing software. In the majority of organizations, documentation is based on a certain set of conventions and standards to ensure that each new document is at least a degree of similarity in format and structure with older documents. This creates consistency and transparency within the workflows of the organization and the documentation system.

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Contrary to traditional paper or tangible records, documents stored in digital formats are usually assigned a unique file name to distinguish them from other records. This helps organize files and allows users to find information quickly without opening several documents. Documentation is often arranged into folders to make it easier for those who have a large collection of data to locate specific records.

Apple applications like Pages and TextEdit and third-party applications that are available on the Mac App Store allow you to create various types of documents. This includes reports, letters, essays, financial charts slideshows, presentations and much more. These documents can be accessed on various platforms and facilitate collaboration between team members.